The protection of your personal data is of the utmost importance to us. We will thus only process your data in compliance with the pertinent legal provisions (GDPR, 2003 Austrian Telecommunications Act (Telekommunikationsgesetz, TKG)). This Privacy Statement informs you about the most important aspects of data processing that will take place when you use our websites.
What are personal data?
Personal data are any information concerning a natural person. It is essential that, as soon as a natural person can be identified based on data (for example by reference to a user identifier), such data are considered personal data. Your personal data include, among others, your name, your address, your phone number or your date of birth. Statistical information that cannot be linked to you, neither directly nor indirectly (such as the popularity of individual websites that we offer or the number of users per site) is not considered personal data.
Who is responsible for collecting and processing your personal data?
Ludwig Boltzmann Gesellschaft is responsible for collecting and processing your data. If you have any questions or suggestions, do not hesitate to contact us:
Ludwig Boltzmann Gesellschaft
Nussdorfer Strasse 64
1090 Vienna, Austria
LBG’s data protection officer
Bernd M. Schauer
In order to be able to process requests and respond to follow-up questions, the processing of relevant personal data is necessary for the performance of (pre)contractual obligations and/or based on legitimate interests. We will not pass on these data without your consent.
Cookies are small text files that your browser stores on your device. Setting cookies allows website operators to derive user behaviour information. If you do not want cookies to be stored on your device, you may select browser settings that will prompt your browser to inform you before cookies are set. You may also permit cookies to be set on a case-by-case basis. Please refer to the instructions for use of your browser for further information on how you can do this. If you reject certain technical and/or functional cookies, this might restrict our website’s functionality. Cookies will remain stored on your device until they are manually or automatically deleted.
It is generally possible to use LBG’s websites anonymously, only permitting the setting of technically necessary cookies.
When you first access LBG’s websites, you may accept or reject cookies via the implemented cookie solution. By clicking on “Save selection” or “Accept all” you will give us your corresponding consent.
Technically necessary cookies: Technically necessary cookies are indispensable for a website’s use, e.g. for language selection. Users do not have to consent to the setting of such cookies.
Technically non-necessary cookies: Non-necessary cookies enhance a website’s functionality and collect further data. The use of LBG’s websites is also possible without these cookies. LBG uses:
- analytics cookies: to produce statistics without creating profiles, to measure the number of page views and to improve general site navigation.
- social network cookies: to display content from social media platforms.
It is also possible to delete cookies that have already been set. Please refer to the instructions for use of your browser for further information on how you can do this.
As website operator, LBG uses the open-source web analytics solution Matomo (formerly known as Piwik) to analyse user behaviour. This software allows us to produce user traffic statistics for our websites, analysing and evaluating from where users are referred to our websites and how they move around on our websites. User behaviour is not tracked beyond LBG’s websites or when users move on to other services.
The access data of website users are only collected for statistical purposes and used in a pooled form to operate and optimise our websites and guarantee their security (largely legitimate interests).
The generated information is transferred to our own server and stored there. It is used to improve the overall user-friendliness, effectiveness and security of our websites. Cookies are also used to measure the number of page views and for general site navigation. Please note that cookies are used to store the subscriber’s IP data in an anonymised form for this purpose.
LBG is present on various social media platforms. Embedded interfaces allow for displaying original content from these platforms on LBG’s websites. Your browser will exchange data with these platforms when loading such elements. The platform will also send information to your browser which the browser will then store, e.g. in cookies.
LBG does not have any insight or influence on the content and type of these data nor on the way in which they are stored and processed. This is why LBG offers you the opportunity to prohibit elements from these platforms to be displayed and loaded by selecting the respective cookie options. Elements embedded into LBG’s websites will then be displayed as a standardised preview that includes a link to the original. This avoids any data exchange with the respective platform. It is also possible to delete cookies that have already been set. Please refer to the instructions for use of your browser for further information on how you can do this.
Please refer to the privacy statements of the various platforms for further information on their use of your data:
Server log files
In order to optimise the website’s system performance, user friendliness and provision of useful information about our services, the website provider automatically collects and stores information in so-called server log files that will then automatically be transferred to us by your browser. This information includes your Internet protocol address (IP address), browser and language settings, operating system, referrer URL, your Internet service provider, as well as date/time. These data are not merged with any personal data sources. If there is specific indication which gives rise to suspicions of illegal use, we reserve the right to review the data.
We generally store personal data only for as long as we need them to fulfil the above stated purposes or to conform to contractual or statutory obligations. We delete personal data that we no longer need from our systems or anonymise them to make sure that website users can no longer be identified.
Transfer of data
In general, personal data collected in the course of website use will not be transferred to any third parties, unless such a transfer is required for us to be able to fulfil our duties or comply with statutory/official obligations.
Personal data may also be processed by our service providers on our behalf. Processors include in particular IT service providers or providers of any other Internet and software solutions that are required for the operation of our website. All our processors generally only process data on our behalf and according to our instructions for the above purposes.
You have the right to access to, rectification and erasure of personal data, the right to data portability, the right to withdraw your consent and the right to object. If you believe that the processing of your data is in violation of applicable data privacy law or that your data privacy rights are violated in any other way, you may lodge a complaint with the Austrian data protection agency:
Österreichische Datenschutzbehörde (Austrian Data Protection Agency)
1030 Vienna, Austria
Phone: +43 1 52 152-0
Please note that this privacy statement may be adapted due to legal or effective requirements.
When you participate in one of our online webinars, we collect and process your personal data.
The following statement informs you how your personal data is processed by us.
In order to participate in one of our online webinars, you must register for it. When you register, you provide your name and email address. This data is necessary to enable you to participate in the webinar. Without this data, participation is not possible.
We do not collect or process your data beyond this. We only process the very data that you provide and transmit as part of the registration process.
Purpose and legal basis
The processing of your data is used to enable your participation in the online webinar and to answer any queries you may have regarding participation.
The legal basis for the processing is Article 6 para 1 lit b GDPR (Regulation of the European Union). The processing is necessary for participation in the webinar, i.e. for the performance of a contract to which you are a party or for the implementation of pre-contractual measures that take place at your request. The processing of your data is a necessary prerequisite for offering and conducting the online webinar.
Depending on the online webinar, you have the option of using the chat and question or survey functions within the webinar. In this respect, the text you enter is processed in order to display it in the webinar and, if necessary, to log it.
If necessary, the organiser of the webinar will give you the opportunity to “share” your screen with other participants so that your screen content is displayed to the other webinar participants, the organiser and any moderators or speakers. To enable this, the display of video and the playback of audio, the recorded data from your terminal’s microphone and any video camera and the video data displayed on your screen, will be processed accordingly for the duration of the webinar. If necessary, you can switch off or mute the camera, the microphone and the sharing of your screen yourself at any time.
We would like to point out that it is technically possible to record online webinars/online lectures. If the webinar in which you are participating is actually recorded, we will inform you in advance and – if necessary – ask for your consent.
Transfer of your personal data
Personal data processed in connection with participation will generally not be disclosed to third parties unless it is specifically intended for disclosure.
If the online webinar is recorded, we reserve the right to publish this on our website and in our social media channels for the purpose of documentation and reporting.
Duration of data storage
Personal data is generally deleted if there is no legal basis for further storage. A legal requirement may exist in particular if the data is still needed in order to fulfil contractual services, to be able to check or ward off warranty and, if applicable, guarantee claims. In the case of legal retention obligations, deletion only comes into consideration after expiry of the respective retention period.
You have the right to information, correction, deletion, restriction, data portability, revocation and objection. If you believe that the processing of your data violates applicable data protection law or your data protection rights are otherwise violated in any way, you can file a complaint with the Austrian data protection authority:
Österreichische Datenschutzbehörde (Austrian Data Protection Agency)
1030 Vienna, Austria
Phone: +43 1 52 152-0
Note on data privacy (GDPR)
Ludwig Boltzmann Gesellschaft will use the data you provide only for the purpose of informing you about our activities. We use a double opt-in newsletter subscription process: After you have completed the form below, we will send you a first contact email informing you that you have given your consent to receiving emails from us. In this email we will ask you to confirm your consent by clicking on a link. If we do not receive any confirmation, we will automatically delete the data provided via the form after two weeks.
You may revoke your consent at any time by clicking on “Unsubscribe” in the footer of any email that you receive from us after your subscription or by sending an email to email@example.com.
Privacy statement concerning photos taken and videos recorded at LBG events
1. Legal framework:
1.1. The EU General Data Protection Regulation (GDPR), the Austrian Data Protection Act (Datenschutzgesetz, DSG) and the 2018 Austrian Data Protection Amendment Act (Datenschutz-Anpassungsgesetz) as amended guarantee the right to the protection of personal data. We will only process your data in compliance with the pertinent legal provisions (GDPR, DSG, 2003 Austrian Telecommunications Act (Telekommunikationsgesetz, TKG)).
2. General provisions
2.1. Controller according to the GDPR: Ludwig Boltzmann Gesellschaft (hereinafter referred to as LBG), Nussdorfer Strasse 64, 1090 Vienna, Austria, phone: +43 (0)1 513 27 50, firstname.lastname@example.org.
2.2. Data protection officer of Ludwig Boltzmann Gesellschaft: Bernd M. Schauer, email@example.com
2.3. The protection and safe storage of all personal data that you share with us is of the utmost importance to LBG.
2.4. This privacy statement is intended to inform you on how we use and process photos and videos that we take at our public events.
3. Purpose limitation, legal basis, storage period and data recipients
3.1. Taking photos and videos at public events and publishing said photos on the website and social media as well as in print media, including in particular newspapers, professional publications and other printed materials of the controller, serves the purpose of public relations activities and of illustrating the controller’s activities. It also serves the purpose of raising the public’s awareness of the controller’s activities. This is a legitimate interest as defined in Art. 6 para. 1(f) of the GDPR and Sections 12 and 13 of the Austrian Data Protection Act.
3.2. The data subject is entitled to object to the processing of their data at any time. They may do so by writing an email to firstname.lastname@example.org or submitting their objection to the controller via one of the above contact options.
3.3. When it comes to balancing different interests, it has to be stated that the controller’s interest in taking photos and videos and using them does not excessively encroach upon the rights and freedoms of a natural person, in particular if the photos and videos are taken at a public event or in a public space of the controller and if it is pointed out on the invitation and at the event itself that photos and videos will be taken and for which purpose they will be used.
3.4. We also guarantee to take care that we do not infringe on any legitimate interests of people shown in photos and videos, both when taking and when publishing them. In case the rights and freedoms of a person shown in photos or videos are infringed on for particular important reasons, the controller will take appropriate measures to ensure that any further processing is prevented.
3.5. Unfortunately, it is impossible to edit or blur pictures in print media after their publication. Pictures on the website or social media will be deleted as soon as technically possible.
3.6. Photos and videos of a data subject may be specifically transferred to the following recipients:
- Employees of departments of the controller who necessarily have to process the data as part of their activities, including in particular IT, PR and marketing departments.
- Any contractors and other processors who are involved in processing or publishing activities on our behalf.
- Photos and videos are made available to the public on the Internet and published on social media.
- Photos may be published in print media and our own publications that are made available to interested persons.
- The data are not transferred to recipients who would use them for their own purposes. Social media services may, however, obtain an exploitation right in data published on their platforms.
- Providers as processors.
- Others competent authorities, in particular police forces and security authorities.
- Courts in judicial matters and district administration authorities and municipal authorities in administrative police matters (e.g. trade authority).
- Legal representatives (when asserting rights or warding off claims or in the context of official procedures).
3.7. Photos and videos will not be transferred to any third country or any international organisation. There is no automated decision-making (profiling) as defined by the GDPR.
4. Data security
The controller uses technical and organisational protection measures to protect stored personal data against any manipulation, loss or destruction by accident or by intent and against access by unauthorised persons. Our protection measures are continuously improved based on technical progress.
5. Your rights
5.1. You are entitled to the following at any time:
- a) access to personal data concerning you pursuant to Article 15 GDPR;
- b) rectification of inaccurate personal data pursuant to Article 16 GDPR;
- c) erasure of personal data concerning you when the conditions pursuant to Article 17 GDPR are fulfilled;
- d) restriction of processing when the conditions pursuant to Article 18 GDPR are fulfilled;
- e) obtain the personal data in a structured, commonly used and machine-readable format pursuant to Article 20 GDPR;
- f) objection pursuant to Article 21 GDPR, if necessary;
- g) lodge a complaint with the data protection authority, if you think that the processing of personal data concerning you is in violation of the General Data Protection Regulation or Section 1 or Paragraph 2 of the First Part of the 2018 Austrian Data Protection Amendment Act (Datenschutz-Anpassungsgesetz).
5.2 If a data subject wants to make use of any of the above rights, they may at any time and without giving any reasons address their request by email or letter to Ludwig Boltzmann Gesellschaft, Nussdorfer Strasse 64, 1090 Vienna, Austria, email@example.com.
5.3. The competent supervisory authority is the Austrian Data Protection Agency, Barichgasse 40-42, 1030 Vienna, Austria, www.data-protection-authority.gv.at
5.4. Any objection against a consent given shall be without prejudice to the legality of any processing carried out based on this consent until the objection.